Sample Notification Message
University of Kansas Medical Center staff who use the Proofpoint secure email system should consider sending a notification email or letter to potential recipients before sending them their first secure email. This will alert them that you will be using secure email to communicate with them and explain how they can correspond with you in a secure manner. Please note that, if you send the pre-notification message via email, you should send it as a normal, non-secure email.
A sample pre-notification message is provided below and can be customized as needed.
Subject: Secure email from the University of Kansas Medical Center
Dear <insert recipient's name>:
To protect the confidentiality of your personal medical information contained in future electronic mail, I will be sending future emails that contain protected health information (PHI) through KUMC's secure email system. This system uses encryption to protect your information from being viewed by someone else as it is transmitted across the Internet.
Here's how the secure email system works:
If you would like more information about the secure email system at the University of Kansas Medical Center, please visit http://www2.kumc.edu/security/secure-email.