Personnel Records and Release of Information (Verifications)

K.A.R.1-13-1a

Official Employee File:

Q. How can I see what's in my personnel file?

A. You will need to contact the Employment Office at 913-588-5086 and make an appointment. You will need to show your KUMC identification card, or a drivers license and social security card if you are a former employee.

Q. How do I get a copy of my personnel file?

A. As a KUMC employee you may request one (1) full copy of your official employee file however, if you request additional copies, you will be charged .30 a page. To schedule having a copy made, call (913) 588-5086. Bring your KUMC identification card, or a drivers license and social security card if you are a former employee.

Q. How do I remove something from my personnel file?

A. You may request this in writing to Human Resources's Director of Employment-Labor Relations. Please state the document(s) you want removed and the reason(s) why.

Q. How do I add something to my personnel file?

A. You may request this in writing to the Director of Employment-Labor Relations in Human Resources. Examples are commendations and continuing education certificates.

Q. Is the employee file kept in my department, also an official personnel file?

A. No. Your supervisor may keep copies of transactions submitted to Human Resources for reference, but your official employee file is kept in Human Resources Employment Records.

Employment Verifications

Q. What information may be given by phone?

A. To assist a company or individual verify your employment, you should provide them with your social security number and full name. Please make sure they have the correct spelling. Ask them to call the KUMC Employment Office at (913) 588-5086. We will verify your hire date, title and salary if requested. This service is provided from 8:00 a.m. until noon on business days Monday through Friday.

Q. What information has to be given in writing?

A. We have to respond in writing to requests from lenders about buying a home. To help, have your lender fax or mail in their forms including your approval to release the information. For faxes use 913-588-5042. For the mail, send to:

Human Resources - Mail Stop 2033
Attention: Employment Verification
The University of Kansas Medical Center
3901 Rainbow Boulevard
Kansas City, Kansas 66160-7109

Human Resources and Payroll will look up the information requested and return the forms directly to the lender. The companies making loans will not allow you to walk the papers through.

Last modified: Feb 26, 2014
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