Welcome to the University of Kansas Medical Center

KUMC Staff

Welcome to the University of Kansas Medical Center! Achieving better care and treatment for the citizens of Kansas is an essential task, and each one of us at the Medical Center plays an invaluable role in realizing this vision. We are thrilled that you joined our team at such a critical juncture in our journey, and we look forward to working with you. 

Getting Started

In a few simple steps, you'll be ready for your first week.

1 Prior to Your First Day

Complete the following forms based on your new role at KUMC. Bring completed forms and supporting documents to HR Employee Service Center, 1044 Delp, at least 5 business days prior to your start date.

Faculty and Staff

Download the entire packet of forms and drop them off at least 5 days before you start. Below is a description of each required document.

FormDescription

Download Forms Packet

Checklist and packet of all required forms to be completed and dropped off before your first day.

I-9 Citizenship Form

Verifies the identity and employment authorization of the new employee. If you work remotely and are not able to present your original signed document, please use a notary to complete Section 2 on our behalf. Please take note of List A on page 4, the list of acceptable documents you will need to present in person.

I-9 Documents

Employees may present one selection from List A or a combination of one selection from List B and one selection from List C as listed on page 4 of the I-9.

Employee Invention Assignment Agreement

The purpose of this form is to indicate that you have read the Employee Invention Assignment Agreement and agree to its provisions throughout your employment with KU.

Personnel Data Form

Provides key employee information required for the HR/Payroll System. 

Voluntary Self-Identification of Disability

Filling out this form allows KUMC to assist in making reasonable accommodations.

Substance Abuse Policy

Acknowledges that you have read the State of KS Substance Abuse Policy and agree to its provisions throughout your employment.

Federal W-4

Required to withhold correct federal income tax from your pay.

Kansas K-4

Due to differences in state and federal withholding policies, this is used by the KS Dept of Revenue. If your work location is in Missouri, you'll need to fill out a Missouri W-4 as well (this is unusual).

MO W-4C

If you live in the state of Missouri additional tax withholding will occur and may be incorrect unless you complete the tax forms below. No adjustments can be processed if your withholding is incorrect.
- Fill out section 1 to claim exemption from any extra tax withholding.
- Fill out section 2 to indicate you want the additional taxes withheld.
- If completing section 2, please fill out a Missouri form W-4.

MO W-4

If you choose to fill out section 2 on Missouri form W-4C, you'll need to fill out a Missouri W-4 as well.

KCMO Earning Tax Authorization

If you live or work within the city limits of Kansas City, MO, you are required to pay an extra earnings tax. Complete this authorization to take this tax out of your pay.

Direct Deposit Authorization

Authorizes your financial institution to receive and deposit your bi-weekly pay check. Bring in a voided check for payroll purposes. Visit the Kansas state Direct Deposit FAQ for more info.

Voided Check

Bring in a voided check for payroll/direct-deposit purposes.

Residents

Download the entire packet of forms and drop them off at least 5 days before you start. Below is a description of each required document.

FormDescription

Download Forms Packet

Checklist and packet of all required forms to be completed and dropped off before your first day.

I-9 Citizenship Form

Verifies the identity and employment authorization of the new employee. If you work remotely and are not able to present your original signed document, please use a notary to complete Section 2 on our behalf. Please take note of List A on page 4, the list of acceptable documents you will need to present in person.

I-9 Documents

Employees may present one selection from List A or a combination of one selection from List B and one selection from List C as listed on page 4 of the I-9.

Employee Invention Assignment Agreement

The purpose of this form is to indicate that you have read the Employee Invention Assignment Agreement and agree to its provisions throughout your employment with KU.

Personnel Data Form

Provides key employee information required for the HR/Payroll System. 

Voluntary Self-Identification of Disability

Filling out this form allows KUMC to assist in making reasonable accommodations.

Substance Abuse Policy

Acknowledges that you have read the State of KS Substance Abuse Policy and agree to its provisions throughout your employment.

Federal W-4

Required to withhold correct federal income tax from your pay.

Kansas K-4

Due to differences in state and federal withholding policies, this is used by the KS Dept of Revenue. If your work location is in Missouri, you'll need to fill out a Missouri W-4 as well (this is unusual).

MO W-4C

If you live in the state of Missouri additional tax withholding will occur and may be incorrect unless you complete the tax forms below. No adjustments can be processed if your withholding is incorrect.
- Fill out section 1 to claim exemption from any extra tax withholding.
- Fill out section 2 to indicate you want the additional taxes withheld.
- If completing section 2, please fill out a Missouri form W-4.

MO W-4

If you choose to fill out section 2 on Missouri form W-4C, you'll need to fill out a Missouri W-4 as well.

KCMO Earning Tax Authorization

If you live or work within the city limits of Kansas City, MO, you are required to pay an extra earnings tax. Complete this authorization to take this tax out of your pay.

Direct Deposit Authorization

Authorizes your financial institution to receive and deposit your bi-weekly pay check. Bring in a voided check for payroll purposes. Visit the Kansas state Direct Deposit FAQ for more info.

Voided Check

Bring in a voided check for payroll/direct-deposit purposes.

Students and Graduate Research Assistants

Download the entire packet of forms and drop them off at least 5 days before you start. Below is a description of each required document.

FormDescription

Download Forms Packet

Checklist and packet of all required forms to be completed and dropped off before your first day.

I-9 Citizenship Form

Verifies the identity and employment authorization of the new employee. If you work remotely and are not able to present your original signed document, please use a notary to complete Section 2 on our behalf. Please take note of List A on page 4, the list of acceptable documents you will need to present in person.

I-9 Documents

Employees may present one selection from List A or a combination of one selection from List B and one selection from List C as listed on page 4 of the I-9.

Employee Invention Assignment Agreement

The purpose of this form is to indicate that you have read the Employee Invention Assignment Agreement and agree to its provisions throughout your employment with KU.

Personnel Data Form

Provides key employee information required for the HR/Payroll System. 

Voluntary Self-Identification of Disability

Filling out this form allows KUMC to assist in making reasonable accommodations.

Substance Abuse Policy

Acknowledges that you have read the State of KS Substance Abuse Policy and agree to its provisions throughout your employment.

Federal W-4

Required to withhold correct federal income tax from your pay.

Kansas K-4

Due to differences in state and federal withholding policies, this is used by the KS Dept of Revenue. If your work location is in Missouri, you'll need to fill out a Missouri W-4 as well (this is unusual).

MO W-4C

If you live in the state of Missouri additional tax withholding will occur and may be incorrect unless you complete the tax forms below. No adjustments can be processed if your withholding is incorrect.
- Fill out section 1 to claim exemption from any extra tax withholding.
- Fill out section 2 to indicate you want the additional taxes withheld.
- If completing section 2, please fill out a Missouri form W-4.

MO W-4

If you choose to fill out section 2 on Missouri form W-4C, you'll need to fill out a Missouri W-4 as well.

KCMO Earning Tax Authorization

If you live or work within the city limits of Kansas City, MO, you are required to pay an extra earnings tax. Complete this authorization to take this tax out of your pay.

Direct Deposit Authorization

Authorizes your financial institution to receive and deposit your bi-weekly pay check. Bring in a voided check for payroll purposes. Visit the Kansas state Direct Deposit FAQ for more info.

Voided Check

Bring in a voided check for payroll/direct-deposit purposes.

Student Certification Form

All new and existing student employees are required to provide appropriate information and/or documentation to establish and maintain student status during each academic semester.

Class Schedule

Prepare to provide a copy of your current course schedule.

Non-Resident Aliens

Download the entire packet of forms and drop them off at least 5 days before you start. Below is a description of each required document.

FormDescription

Download Forms Packet

Checklist and packet of all required forms to be completed and dropped off before your first day.

I-9 Citizenship Form

Verifies the identity and employment authorization of the new employee. If you work remotely and are not able to present your original signed document, please use a notary to complete Section 2 on our behalf. Please take note of List A on page 4, the list of acceptable documents you will need to present in person.

VISA/Support Documents

Please bring with you your work visa and any other proof of employment based residency.

Employee Invention Assignment Agreement

The purpose of this form is to indicate that you have read the Employee Invention Assignment Agreement and agree to its provisions throughout your employment with KU.

Personnel Data Form

Provides key employee information required for the HR/Payroll System. 

Voluntary Self-Identification of Disability

Filling out this form allows KUMC to assist in making reasonable accommodations.

Substance Abuse Policy

Acknowledges that you have read the State of KS Substance Abuse Policy and agree to its provisions throughout your employment.

Federal W-4

Required to withhold correct federal income tax from your pay.

Kansas K-4

Due to differences in state and federal withholding policies, this is used by the KS Dept of Revenue. If your work location is in Missouri, you'll need to fill out a Missouri W-4 as well (this is unusual).

MO W-4C

If you live in the state of Missouri additional tax withholding will occur and may be incorrect unless you complete the tax forms below. No adjustments can be processed if your withholding is incorrect.
- Fill out section 1 to claim exemption from any extra tax withholding.
- Fill out section 2 to indicate you want the additional taxes withheld.
- If completing section 2, please fill out a Missouri form W-4.

MO W-4

If you choose to fill out section 2 on Missouri form W-4C, you'll need to fill out a Missouri W-4 as well.

KCMO Earning Tax Authorization

If you live or work within the city limits of Kansas City, MO, you are required to pay an extra earnings tax. Complete this authorization to take this tax out of your pay.

Direct Deposit Authorization

Authorizes your financial institution to receive and deposit your bi-weekly pay check. Bring in a voided check for payroll purposes. Visit the Kansas state Direct Deposit FAQ for more info.

Voided Check

Bring in a voided check for payroll/direct-deposit purposes.

2Next Steps Before You Start

At least 5 business days prior to your start date, all required forms listed above must be delivered in-person, by you, to the HR Employee Service Center.


University of Kansas Medical Center
Department of Human Resources
Employee Service Center

1044 Delp
3901 Rainbow Blvd
Kansas City,KS 66160

Parking

All new employees should park in a yellow parking zone. Once you receive your KUMC account information after your first day, vehicle registration will be required. Shuttle service is also provided.

3Your First Week and Beyond

Please contact your supervisor for any other instructions concerning your first day.

New Employee Orientation

Your supervisor will schedule you for New Employee Orientation during the first few weeks of employment. A continental breakfast will be available while you learn about health insurance and retirement options from the Benefits staff, meet other new employees, and get answers regarding pay cycles, parking, and other job-related questions. You may preview benefits and options online prior to orientation.

After you have your KUMC network credentials, orientation reference materials may be reviewed.

NOTE:  Student, Temporary and Part-Time employees working less than 50% may, but are not required, to attend the new employee orientation. We recommend that you review the orientation reference materials after you have your KUMC network credentials.

myKUMC Intranet

After receiving your KUMC email address and setting your password, you will be able to log in to the myKUMC intranet to access useful resources like:

  • View your pay and benefits
  • Instructions on how to set up voicemail
  • Sign up for RAVE emergency alert notifications
  • Training
  • Campus ammenities

Log into MyKUMC

Last modified: Dec 09, 2016
Dr. Girod Photo
Doug Girod, MD
Executive Vice Chancellor
Contact

Human Resources Employee Service Center 913-588-5080

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