Alternative Work Schedules and Transportation

In response to the rising cost of gas and increasing detrimental affects to the environment, the University of Kansas Medical Center has developed policies supporting the concept and use of various scheduling arrangements, telecommuting and/or carpooling. These policies are designed to:

  1. Create a work environment that considers the service requirements of individual departments;
  2. Remain cost neutral;
  3. Respond to both the professional and personal needs of the individual employee while meeting the challenges in today's economy.

The availability of these options is contingent upon department heads judgment and obligation to establish and adjust work schedules around the needs and function of their departments.

Each supervisor/manager is responsible for determining the best use of an alternative work arrangement and must consider the impact on work effectiveness as well as the benefit to the employee. Alternative work schedules are to be considered on a case by case basis. It is not required that work schedules be uniformly available to all positions in a department.

Alternative work schedules are not an employee entitlement or requirement, but a work assignment mutually agreed to by the employee, supervisor and department head and proposed to the Vice Chancellor for Administration. The arrangement must be in the best interest of the University and final approval rests with the Vice Chancellor for Administration.

Alternative Scheduling Options include:

  • Variations in start and end times, eg, 7:30AM to 4:30PM or 6:00AM to 3:00PM
  • Compressed workweek, e.g., four ten-hour days
  • Modified versions of telecommuting and work from home

Definitions of Flextime, Compressed Workweek, Telecommuting

Flextime schedules may include variations in daily beginning and ending work time periods. The employee works a certain number of hours each day, but the exact schedule varies from day to day. Flextime is commonly the most requested due to its ease of management and affordability. While there are no strict rules governing flextime, time flexibility usually is built in the beginning, middle or end of the day. Departments typically establish a set "core" of hours (a designated block of time during which all staff members must be present) within a department to encourage efficient workflow, a continued connection between staff members and offer opportunities for group meeting and communications.

A Compressed Workweek means that a full time employee's basic work requirement of 40-hours for each workweek is scheduled for less than 5 days. Compressed workweek's always have a fixed schedule, for example, four 10-hour days. An alternative may cross workweeks as long as hourly personnel do not work more than 40 hours in any single workweek. Examples for salaried personnel may include working eight 9-hour days and a one 8-hour day for a total of nine days in a pay period. A compressed workweek, by definition, has no flexible time bands, no core hours and no allowance for credit hours. An employee may not vary the daily or weekly schedule in any way.

Telecommuting entails a work-at-home arrangement via remote-access for at least part of the workweek on a regular basis. In general, telecommuting is a privilege that may be granted under appropriate circumstances to high performing, reliable employees who have demonstrated an ability to work independently, and whose job responsibilities are suited to such an arrangements. Requests for telecommuting will be reviewed and decided on an individual basis. Telecommuting is not appropriate for the vast majority of KUMC faculty/staff. All telecommuting arrangements are granted on a temporary and revocable basis, and may be discontinued by the University at any time and for any reason.

 

Holidays in Compressed Work Weeks Pilot Period

State regulations require that holiday credit be provided during work weeks in which there is a holiday. The effect of this regulation is that employees who are working compressed work weeks would received unintended additional compensation that is also unbudgeted. Because of these regulations, departments would have to incur additional payroll expense to cover the holiday pay of staff using compressed workweeks even if the holiday fell on a regularly scheduled day off.

Due to departmental budget constraints, departments may require staff during any workweek in which an observed holiday occurs, to return to a regular 8 hour/5 day workweek. Employees wishing to take additional time off during holiday weeks may request vacation. This applies only to those working 4 day/10 hour scheduling and does not affect those engaged in telecommuting.

If you have questions or concerns, please contact Human Resources at 8-5080. Thank you for your continued support and understanding as we continue to work through our pilot period.

 

Carpool Links:

Carpool Connection
Craigslist
Erideshare
KUMC Want Ads - Carpool (login required)
Simple tips to 'Green' your Commute"

Last modified: Feb 26, 2014
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