Policy and Purpose
The University of Kansas Medical Center is committed to providing reasonable accommodations to qualified individuals with known impairments that meet the statutory definition of a covered disability except where such accommodation would impose an undue hardship or present the threat of harm. This policy prohibits discrimination and retaliation against individuals who request accommodations. This policy governs all KU Medical Center affiliated sites, including the School of Medicine-Wichita and Salina campuses.
The principles of reasonable accommodation are articulated in provisions of the Americans with Disabilities Act (ADA) of 1990, the Americans with Disabilities Act Amendments Act (ADAAA) of 2008, the Federal Rehabilitation Act of 1974 and the Kansas Act against Discrimination. To comply with these laws, the university provides reasonable accommodation in all aspects of employment, all university services or activities provided to the general public, and all educational programs, services and activities.
Persons with disabilities who are covered under this policy
- Applicants for employment or promotions who, with or without reasonable accommodation, can perform the essential functions of a position;
- Employees who, with or without reasonable accommodation, can perform the essential functions of a position;
- Individuals who wish to participate in university-sponsored events, programs or activities which are open to the public.
- Individuals seeking admission to residency programs who, with or without reasonable accommodation, meet the technical standards and matriculation requirements of a program
- Residents who satisfy eligibility criteria, with or without reasonable accommodation, meet the technical standards for graduate medical education
Executive vice chancellor or designee:
- Responsible for making final determination regarding reasonableness of an accommodation request.
University ADA coordinator:
- Serve as primary contact for information and advice about disability accommodation and access.
- Serve as designee for executive vice chancellor.
- Responsible for ensuring that requests are considered on a case-by-case basis in accordance with state and federal regulations.
- Ensure that appropriate university officials are involved in evaluating the request, identifying funds and implementing accommodations and access.
Unit heads and departmental personnel:
- Provide appropriate notification statements: Any office, department, program or site which distributes announcements or advertisements for services and activities is responsible for inserting notification of the KU Medical Center accommodation policy and instructions for requesting an accommodation. Notification statements must be approved by the Department of Human Resources.
- Identify essential job functions: Identify and document essential and marginal functions, as well as physical and mental requirements in the job descriptions of all positions under their supervision, in consultation with the university ADA coordinator or HR business partners. The human resource departments on the Kansas City, Wichita and Salina campuses are responsible for ensuring that position descriptions comply with this requirement before recruitment begins.
- Identify technical standards: Unit heads are responsible for developing and maintaining current technical standards governing admission to and completion of academic and residency programs under their direction, in consultation with the equal opportunity/disability specialist.
- Provide accommodations: The primary responsibility for providing reasonable accommodation rests with the affected department or unit who must consult with the university ADA coordinator and other appropriate university officials.
Staff, faculty, residents, academic or employment applicants or members of the general public:
- Request an accommodation from the appropriate university contact.
- Provide documentation of disability to support request.
- Participate in the accommodation request decision-making process.
- Comply with established accommodation.
- Report failure to provide accommodation or retaliation to the university ADA coordinator.
- Report any additional needs or issues.
Jan 12, 2015