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Initial Study Submission

All human research study applications are submitted and stored online in our electronic IRB system (eCompliance). Please review our 2020 IRB Meeting Dates and remember, there are no submission deadlines for new proposals.

The KUMC FWA covers two IRBs which operate at the KUMC main campus in Kansas City as well as other IRBs designated by the KUMC HRPP as reviewing IRBs.

Step 1: Review a complete list of documents to prepare (04/2017) matched with the correct screen in eCompliance / eIRB for each document you plan to upload for your study.

This list includes preparing and uploading the required Study Protocol.  If you already have a protocol from a sponsor or external collaborator, upload this document for IRB review. If you are seeking a format for a protocol written by a KUMC investigator, the KUMC Protocol Templates are ready for your use:

For secondary analysis projects the forms above are considered a study's project description and protocol. 

Step 2: Choose a Review Type

See Risk and Review Types or refer to our guide on IRB Application Types to assist you in choosing the correct program description / review type. 

Step 3: Complete the Corresponding Project Description or Request for Determinations of Other Projects

Each new proposal will be accompanied by an applicable Project Description. The Project Description provides the IRB with additional information, necessary for local review that is not captured in the electronic system. 3/11/2015

Step 4: Request Scientific Merit and Department Reviews

  • Scientific Merit Form 3/2018- Use this form when scientific review is being provided by an individual or committee within the department. Note that a Scientific Review form is not required for exempt, retrospective, or reliance studies. [As of February 2018, scientific review is not required for industry-sponsored, multi-center pharmaceutical trials.]
  • Scientific Review and Administrative Certification (combined form) - Use this form when the department chair is providing both the scientific review and the administrative certification.
  • Administrative Certification for IRB Submission - Use this form if the Department Chair/Director is approving the IRB submission on paper. The Chair/Director can provide electronic approval for the submission by being designated as an Ancillary Reviewer. Please contact the HSC office with questions about ancillary reviews.

Step 5: Complete Supplemental Initial Submission Forms as Needed

Step 6: Log into

Please refer to the following guides as needed:

Step 7: Submit the Study or Notify the PI to submit

Step 8: Respond to Provisos / Modifications Required for Approval

Last modified: Dec 18, 2019
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