KUSM-W Collaborations & IRB Reciprocity
The KUMC Human Research Protection Program is responsible to the federal government for all human subjects research conducted by our faculty, staff or students, regardless of whether it is on our campus or in collaboration with another institution.
Faculty who are collaborating on research outside KUMC must obtain approval for their activities before starting work on the project. In times past, IRB approval from each involved institution was required. Recently, however, the federal government has been encouraging arrangements by which collaborative research can be reviewed and approved by one lead IRB when the proper legal agreements are in place. Investigators are encouraged to contact the HSC / IRB Office early in the process of establishing their collaboration. We are committed to working with investigators to negotiate a single IRB review whenever feasible.
There are circumstances for which IRB reliance must be arranged:
- When the KUMC IRB is being asked to serve as the reviewing IRB for a multi-center study
- When KUMC personnel plan to participate in research covered by another IRB
- When KUMC investigators conduct research at non-KUMC locations and personnel from the non-KUMC location will be part of the study team, or
- When non-KUMC personnel come to KUMC to participate in research
Common Form Applications
These forms should be used when the research is minimal risk and involves Via Christi, Wesley Medical Center, or Wichita State University.
KUSM-W studies involving Via Christi and/or Wesley Medical Center will be submitted via email to firstname.lastname@example.org (in addition to the hosipital's IRB office.)
KUSM-W studies involving only Wichita State University must be submitted in the eCompliance system.
- Common Form Retrospective Application (to be used when your study involves data or specimens that already exist in their entirety at the time of IRB submission)
- Common Form Prospective Application (to be used when your study involves data or specimens that have not been created or collected yet)
- Scientific Merit Review Form (to be used in addition to the appropriate Common Form application unless the scientific review is completed by WMREF)
FAQs on IRB Reliance
Current IRB Reliance Arrangements
Via Christi Regional Medical Center
KUSM-W has a reciprocity agreement with Via Christi Hospitals Wichita, Inc. (VCH-W) Institutional Review Board (IRB) which states the KUSM-W IRB can rely on the review of the Via Christi IRB for minimal risk, cooperative research. The Common Form Applications must be submitted via email/paper.
Wesley Medical Center / Wichita Medical Research and Education Foundation (WMREF)
KUSM-W has a reciprocity agreement with Wichita Medical Research & Education Foundation (WMREF), the Institutional Review Board (IRB) for Wesley Medical Center, which states one IRB can rely on the review of the other IRB for minimal risk, cooperative research. The Common Form Applications must be submitted via email/paper.
Wichita State University
KUSM-W has a reciprocity agreement with Wichita State University, which states the WSU IRB can rely on the review of the KUSM-W IRB for minimal risk, cooperative research. The Common Form Applications must be submitted in the eCompliance system.
Master's and doctoral research for distance learners
KUMC is responsible for research conducted by our graduate students regardless of where it takes place. KUMC distance learners who conduct their master's or doctoral research at their home institution should consult with their advisors and with the IRB Office as the project is being developed. Single IRB review is generally feasible.
Please review this guidance for research requesting to use Schulman IRB.
Please review this guidance for research requesting to use Western IRB/Copernicus IRB.
The KUMC IRB will work collaboratively with other IRBs as needed to develop protocol-specific reliance agreements. Please consult with the IRB office as soon as you identify a need to engage an external IRB.
Research involving community partners
When individuals from non-profit organizations, school districts or community groups serve as study personnel on KUMC research, their employers may not typically conduct research and may not have their own IRB. KUMC often serves as the IRB in these circumstances. KUMC investigators should contact the HSC / IRB Office to determine how best to meet the regulatory requirements for our community partners.
Additional Topical Guidance
- Research Ethics Training for Community-based Collaborators
- Adding External Study Personnel to KUMC Studies
- KUMC Reliance Study Personnel Form