BPC Policy Manual

Business Procurement Card Policy Manual 

  • Overview 

The BPC Card 

  • How to Obtain a Card 
  • Reporting Lost or Stolen Cards 
  • How to Cancel a Card 
  • Procurement Card Security 
  • Compliance with State Accounting and Purchasing Requirements

Cardholder Responsibilities 

  • Shipping Address 

Record Keeping and Documentation 

  • Receipt Documents 
  • Resolving Errors, Disputes, Returns and Credits 
  • Sales and Use Tax 
  • Pending Credits (End Users) 
  • Pending Credits Procedures 
  • Payment Process 
  • Transaction Log/Bank Statement Reconciliation 

USING THE BPC 

  • Prohibited BPC Purchases 
  • Allowable BPC Card Purchases with Special Circumstances 

Request for Contract Exception 

  • Prior Authorization Form 
  • Request for Program Exception 
  • Allowable Purchases 

Software 

  • Software Guidelines 
  • Software Upgrades 
  • Hardware (Computers) 
  • Secure Socket License ( SSL )

1099 Reportable Purchases 

Funding Sources
 

  • Speed Type 
  • Research Fund 
  • State Funds 
  • Dollar Limits 
  • Transaction Limit 
  • Cycle Limit 

BPC MODULE 

  • When to Enter 
  • Vendor Name 
  • Contract Numbers 
  • Account/Sub-Object Codes 
  • Repairs or Services 
  • Grouping items together 
  • Comments 
  • Disputed Charge on Statement 
  • Credits 
  • Subscriptions and Memberships

Bank Statements & Documentation Reviewing 

  • Obtaining Your Statement 
  • BPC Log 
  • Procedure for using BPC card for Conference Registrations 

Procedure for using BPC card for Air Fare 
Business Procurement Card Staff 

  • Approval Process 

Last modified: Mar 25, 2015
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