Frequently Asked Questions

Timekeeping FAQ

Q. How will the schedule change for Phased Retirement People?
A. Please contact Kelly Murphy via email explaining the specific schedules on all employees.

Q. Can you enter time on people in advance of the current Pay Period (e.g. Maternity Leave, LOA, etc.)?
A. Yes. You can enter time up to 14 daysin advance. Absences may be entered as far into the future as needed.

Q. On the Heads Up Report there are Different Satuts. What do those statuses stand for?
A. AP stands for Approved, CL stands for Closed, DN stands for Denied, ES stands for Estimated Time, NA stands for Needs Approval, PB stands for Push Back, RP stands for Rejected by Payroll, TP stands for Taken by Payroll.

Q. Where can I find more information about reporting a Holiday?
A. Please see state Bulletin 05-03 or contact PeopleSoft Administrative Support at 913-588-1121 for more information.

General FAQ

Q. Why would my student's paycheck have Social Security withheld?
A. Social Security and Medicare, will be charged unless the student is on an eligible F1 or J1 Visa OR meets the applicable enrollment criteria.

To be exempt from the above taxes for the summer, a student must be either (a) enrolled in at least three credit hours, OR (b) enrolled in a qualifying thesis or dissertation research course (generally 899 or 999) and be classified at the graduate level.

To be exempt from taxes for the fall and spring, a student must be either (a) enrolled in at least 6 credit hours, OR (b) enrolled in a qualifying thesis or dissertation research course (generally 899 or 999) and be classified at the graduate level.

At no time will a student qualify for exemption if the student works more than 75% time (30 hours a week). Student employment for over 30 hours is allowed only when school is not in session.

Q. Why isn't my employee appearing in my Time & Leave screen?
A. Was the employee's paperwork turned in to payroll by the deadline? Or, the employee could be terminated/inactive for such pay period.

Q. An employee is transferring to another position - what happens to their comp time (both regular and holiday?)
A. For employees transferring to another position, all compensatory time and holiday compensatory time needs to be used or paid.

Last modified: Mar 18, 2014
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