Duplicate W-2 Requests
For employees needing duplicate W-2's for years 2012 through 2017, agencies are expected to recommend that employees consent to view these W-2's electronically using 'W-2/W-2c Consent' found in Employee Self Service, and then view and print the duplicate using 'View W-2/W-2c Forms'. For those employees not wishing to consent to receiving their W-2 Form electronically, they should use the 'W-2 Reissue Request' functionality also found in Employee Self Service to request a paper W-2 duplicate if a paper W-2 was processed for the year being requested. Desk Aids that explain these procedures, Desk Aid - View W-2/W-2c Forms - Employee Self Service and Desk Aid - W-2 Reissue Request - Employee Self Service may be printed and distributed to employees to assist them in this process. Agencies are reminded that employees who have separated or retired from State service have access to consent to consent/view/print and to request duplicate paper W-2's for 18 months following their date of separation, per Informational Circular 12-P-011, and should be directed to utilize Employee Self Service to consent/view/print or request a duplicate W-2. For requesting paper W-2 reissues, after logging into the system and selecting 'W-2 Reissue Request', the employee will be asked to review the Tax Address and make any needed corrections. Please note that the Tax Address is where the reissued paper W-2 will be mailed, so it is imperative that the address is correct. The employee will also need to specify for which tax year (2017, 2016, 2015, 2014, 2013, or 2012) the reissued W-2 is needed. Duplicate W-2's for 2012- 2016 are currently available, and duplicate W-2's for 2017 will be available starting on Wednesday, February 7, 2018.