Service Centers and Recharge Centers Compliance Policy & Procedures Overview

The University of Kansas Medical Center must comply with the US Office of Management and Budget (OMB) Uniform Guidance 2 C.F.R. Part 220, Cost Principles for Educational Institutions which supersede Circular A-21 for Educational Institution. It establishes principles for determining costs applicable to research and development operation, training, and other sponsored work performed under grants, contracts and other agreements with the Federal Government by the colleges and universities.  

The Service Center and Recharge Center Compliance Program consist of policy, processes, procedures and forms that ALL designated Service Centers and Recharge Centers must adhere to.  Any structured fee that is charged to a University of Kansas Medical Center (KUMC) department/unit (including sponsored activity) by another KUMC department or a department primary customers are sponsored projects or external users with a structured fee/contract is designed as a service center or recharge center.  No service center or recharge center fee shall be instituted or increased without procedural approval. Restricted Fee Fund (RFF-RRS) and Service Clearing Fund (SCF) are classified as a Service or Recharge Center.

A Service Center is an operating unit that exists principally to provide internal services and/or goods/products for a structured fee to the KUMC departments/community and receives more than $10,000.00 in annual revenue and recovers more than $10,000 in operating expenses or the unit's primary customers are sponsored projects or external customers with a structured fee/contract.

A Recharge Center is an operating unit that exists principally to provide internal services and/or goods/products for a structured fee to the KUMC departments/community and receives less than $10,000.00 in annual revenue and recovers less than $10,000 in operating expenses unless the unit's primary customers are sponsored projects or external customers.

Deans, directors, or department chairs should propose the creation of a service center or recharge center and the fee structure.  The benefits of a proposed service or recharge center must be weighed against the benefits of obtaining similar services/goods/products from commercial or other University of Kansas Medical Center sources. To establish a service center or recharge center a Restricted Fee Fund Account Application form must be completed with documented rate calculations/contract.

The following are the documents that make up the Service Center and Recharge Center Compliance Program and are located at http://www.kumc.edu/finance/control-and-reporting/documents-and-forms.html.

Questions and to send completed forms and documents to: ServiceRecharge@kumc.edu.

Last modified: Sep 25, 2015
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