Control & Reporting
PeopleSoft Administrative System Support
- PeopleSoft Access Form
This form should be completed by all staff members that require the use of the PeopleSoft Financial or HR/Pay systems. First time PeopleSoft users will complete this form in the training class.
- Affiliate Information Form
This form comes in two versions - one for PeopleSoft Users and one for Volunteer Faculty.
- The PeopleSoft Users version should be completed by any person who will use the PeopleSoft system but is not employed by the State of Kansas. For example, employees of KUPI, the Research Institute, the KU Bookstore, and MPA need to complete this form, in addition to the PeopleSoft Access Form, to be granted access to the system. Open PeopleSoft User Affiliate form.
- The Volunteer Faculty version should be completed for any person who will serve as a volunteer faculty member in order to get him/her entered into the PeopleSoft system. The form may be completed either by the hiring department or by the volunteer faculty member him/herself. Open Volunteer Faculty Affiliate form.
- PeopleSoft Central Office Access Form
This form should be completed by Central Office departments requesting PeopleSoft access for their staff. Central Office users include the areas of Accounts Payable, Control & Reporting, Payroll, Human Resources, Research Institute, and other administrative departments.
- PeopleSoft Course Registration Form
Use this form to register for training courses.
- PeopleSoft Delete Form
Use this form to delete an employee's access to PeopleSoft.
- PeopleSoft Department Change Form
Use this form if you have changed jobs within KUMC and still require the use of the PeopleSoft system in your new position. The form will update your departmental information as well as your new location and phone number.
- PeopleSoft Location Change Form
Use this form to change your PeopleSoft account information after your office has moved to a new location.
- PeopleSoft Name Change Form
Use this form to change your PeopleSoft sign-on, only after you have changed your name with the Payroll department.
- Add/Update Vendor Info - Use this form to request a new vendor setup or to change the address of an existing vendor.
- Buyers Signature Form - This form is used by Purchasing Department Staff only.
- Cancel PO - Cancel a Purchase Order or lines on a Purchase Order.
- Complaint to Vendor - This form is a state form to be used when you have a complaint against a contract vendor. Enter specific information regarding the complaint, sign in the box "Name and Title of Person Initiating Complaint" and forward to KUMC Purchasing. KUMC Purchasing will sign as the Authorized Signature and forward to the state.
- Contractual Provisions Attachment - DA146a, *revised 06/2012 **NOTE: The Highlighted statement on the DA146a form MUST be incorporated on to any/all vendor contractual paper
- Contractual Services Form - This form is to be used to obtain the signature of an individual who is to be paid a fee for a lecture, consultation, participation or other contractual service that qualifies for payment by voucher.
- E-Agency Purchase Order Form - this form is used for Purchases made with Endowment or Private Funds.
- Purchase Request Form 120 - This form is used for bidding purposes.
- Prior Authorization Form - This form is an online form to be used for acquisitions that you believe fall outside the realm of the aforementioned guidelines...sole source, emergency, off-contract, or personal reimbursements. For these requests, you must provide detailed explanations which will be reviewed by Purchasing prior to approval or denial.
- Request To Pay Recruit Expense - Use this form to request to pay recruiting expenses for out-of-state applicants.
- Tax Exempt Certificates
- W-9 Form Note: Request a W-9 with a current signature and date. SMART will reject a W-9 with a date older than one year when submitted.
Student Financial Accounting
Dec 15, 2015