Exhibit Rules and Regulations

1. INSTALLATION OF EXHIBIT

Exhibitors must set up, exhibit, and tear down displays according to the following schedule:

KCO Kansas City Thursday, October 9, 2014  Set up: 9:30 to 11:00 a.m.  Lunch: 11:00 a.m.  Exhibit: 11:30 a.m. to 1:30 p.m.  Tear down: 1:30 p.m. 	KCO Wichita Thursday, October 16, 2014  Set up: 12:30 to 2:30 p.m.  (no set-up is allowed between 3:00 and 4:00 due to the panel discussion)  Panel: 3:00 to 4:00 p.m.  Exhibit: 4:00 to 7:30 p.m.  Tear down: 7:30 p.m.

 

2. APPLICATION FOR EXHIBIT SPACE
Applications for space are submitted on the Rural Health Education and Services website. Each community represented at the Kansas Career Opportunities must have contracted for space.

 

3. EXHIBIT FEE
$400.00 if exhibiting at both events*
$350.00 if exhibiting at one event*

Exhibit fee includes:

  • food and drink for two representatives
  • 3' x 6' space allotment
  • one six (6) foot table with tablecloth
  • exhibitor profile in event booklet
  • event materials for two representatives

*If multiple employers are represented at one booth, an additional exhibit fee will be required for each organization.

 

4.  ADDITIONAL EXHIBITORS
A fee of Fifty Dollars ($50) will be added for each additional representative. No more than four total representatives at each exhibit will be allowed.

  

5. PAYMENT
The exhibit fee must be sent in at the time of application. Exhibitors will not be allowed to occupy assigned space until all monies due to KUMC are paid in full. Please make checks payable to: University of Kansas Medical Center. Mail to: 1010 N. Kansas, Suite 3026, Wichita, KS 67214.

 

6. REFUNDS FOR CANCELLATION
If written notice of space cancellation is received by KUMC two weeks prior to event date, a refund less a $50 administrative fee, will be made.  Any cancellations after two weeks prior will not receive a refund.

 

7. SUBLETTING OF SPACE
Exhibitors may not assign, sublet, or in any other manner transfer the whole or any part of space assigned to them.

 

8. ELECTRICAL/WIFI ACCESS
Electrical outlets and/or wireless internet access can NOT be reserved or guaranteed.


9. LIABILITY
The exhibitor assumes all responsibility for property damage, personal injury or death to any party by reason of exhibitor's participation in the Kansas Career Opportunities events.  The exhibitor agrees to defend, indemnify and hold the KUMC, and its subcontractors, harmless from all liability which might ensue from any cause whatsoever arising out of the exhibitor's participation in the Kansas Career Opportunities events. Exhibitors shall obey all federal, state and municipal laws and ordinances applicable to their own exhibits, and agree to abide by the policies of KUMC regarding use of facilities and conduct on the premises of both KUMC and The Wichita Boathouse. Exhibitors further agree not to discriminate against any person because of race, religion, color, sex, disability, sexual orientation, national origin or ancestry or age in the admission or access to, or treatment or employment in, its programs or activities.


10. CANCELLATION OF MEETING AND CONVENTION
If for any reason whatsoever KUMC is prevented from holding the Kansas Career Opportunities events, KUMC shall not be held liable for any expenses incurred by the Exhibitor. In that case, KUMC agrees to refund exhibitor fees previously paid to KUMC, less an administrative fee of $50.00, within eight weeks of cancellation of the event.


11. RULES AS A PART OF THE CONTRACT
KCO Rules and Regulations are to be considered as a part of all exhibit contracts. KUMC reserves the right to interpret them and make final decisions on all points that the rules and regulations do not cover.


12. REFERRALS
All participants attending the Kansas Career Opportunities event will be considered a referral of KUMC Rural Health Education and Services. In our continued efforts to evaluate our success, we request exhibitors notify KUMC Rural Health Education and Services of any direct or indirect referrals that are a result of exhibiting at the Kansas Career Opportunities event. In the event a candidate is placed due to the direct or indirect referral of KUMC Rural Health Education and Services, a Media Consent Release form will be sent to the exhibitor. If an exhibitor currently has a Contingency Contract with the Kansas Recruitment Center, applicable contract fees will apply upon candidate placement.

Network/Health system policy for rural and underserved urban health care organizations

Networks/Health systems are subject to KCO Rules and Regulations, in addition to the following policies. 

1. TABLE ALLOTMENT/MINIMUM NUMBER OF EXHIBITORS
We encourage each organization to utilize the opportunity to have their own exhibit at KCO.  All exhibit tables must have a minimum of one (1) representative present during exhibit hours.


2. SHARED EXHIBITS FOR NETWORK ORGANIZATIONS
For networked organizations that choose not to have an individual table but want to share an exhibit table with other organizations in their network, a $50 discount will be given to each organization that registers to exhibit at both the Wichita and the Kansas City career fairs once the minimum has been met.  The minimum of three (3) organizations must be represented to receive the discount, with a maximum of six (6) organizations represented together at one table.  No discount will be given for organizations that choose to only be represented at one career fair.


3. PAID REPRESENTATION
For health care positions to be discussed or shared with KCO attendees, during the career fair or in follow-up discussions, the organization must be a paid participant.  Candidate information gathered at an exhibit at KCO must not be shared/used for recruiting for organizations that did not pay to attend or to be represented at KCO.


4. EXHIBIT MATERIALS
All signage, handouts, and giveaways must include the rural/underserved urban healthcare facility. Exhibit materials must be in reference to the specific health care facility that has paid for representation.   


5. PROGRAM LISTING
In the program, each individual facility will be listed with their facility-specific address, website and facility description.  The phone and email may be the network representative who serves as the contact.  After the name of the facility, it will be denoted that the facility is represented by the network. 


6. KCO SUPPORTERS
If a network would like to be a KCO Supporter, it must solely represent rural Kansas interests.  Networks which are based in urban or out-of-state areas may be construed as a conflict of interest. 


7. RIGHT TO DECLINE PARTICIPATION
Rural Health Education and Services reserves the right to decline any organization participating as an exhibitor or supporter at Kansas Career Opportunities.  Exhibitors/Supporters are limited to organizations whose mission aligns with the mission and values of Rural Health Education and Services. 





Last modified: Jul 23, 2014
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