Exhibit Rules and Regulations

1. RULES AS A PART OF THE CONTRACT
KCO Rules and Regulations are to be considered a part of all exhibit contracts. KUMC reserves the right to interpret them and make final decisions on all points the Rules and Regulations do not cover.

 

2. DEFINITIONS
KCO career fairs are reserved exclusively for rural or underserved urban health care facilities as defined by the following: 

Rural:  Health care facilities in 100 of the 105 counties in Kansas are designated as rural.  Facilities located Johnson, Sedgwick, Wyandotte, Shawnee and Douglas counties are not considered rural.    

Urban Underserved:  Health care facilities in Johnson, Sedgwick, Wyandotte, Shawnee and Douglas counties that provide primary care medical, dental, or mental and behavioral health services to the community regardless of a patient’s ability to pay.

 

3. APPLICATION FOR EXHIBIT SPACE
Applications for space are submitted on the Rural Health Education and Services website. Each community represented at KCO must have contracted for space.

 

4. TABLE ALLOTMENT/MINIMUM NUMBER OF EXHIBITORS
Each facility is encouraged to have their own exhibit at KCO. All exhibit tables must have a minimum of one (1) representative present during exhibit hours.

 

5. ADDITIONAL EXHIBITORS
Exhibit fee includes two (2) representatives. A $50 fee will be added for each additional representative. No more than four (4) total representatives will be allowed at the exhibit table.

 

6. EXHIBIT MATERIALS
All signage, handouts and giveaways must include the name of the rural/underserved urban healthcare facility. No urban facilities within a network can be visible or advertised.

 

7. PROGRAM LISTING
In the program, each facility will be listed with their facility-specific address, website and facility description.  If the main recruiter is located off-site, the phone and email may be for the off-site recruiter.  For facilities within a network/health system which share an exhibit table, it will be denoted that the facility is represented by their network/health system. 

 

8. EXHIBIT FEE SCHEDULE:
In an effort to maintain equitable recruitment opportunities for a variety of health care models, the following tiered pricing will apply:

TIER 1:  Network and/or Health Systems (multiple independent medical facilities who leverage resources with one another, or systems that own more than one hospital)

  • $500.00 for each facility if exhibiting at both events
  • $400.00 for each facility if exhibiting at one event

***$50 DISCOUNT will apply for each facility when 3-6 facilities within the same network/health system want to share a table and register to exhibit at both the Kansas City and Wichita career fairs. 

TIER 2 :  Hospital plus satellite clinics OR Multiple clinics

  • $500.00 for first facility if exhibiting at both events
  • $400.00 for each facility if exhibiting at one event
  • ***$250.00 for each additional facility (after first registration) that will be present at the table

Additional site locations require an additional exhibit fee unless one of the following criteria is met: 

a. Additional clinic(s) is located in the same community as primary facility OR
b. Position(s) being recruited will travel to multiple facility owned locations regularly. This travel will not exceed 50% of the practitioner’s regular schedule. 

TIER 3:  Individual Facility

  • $500.00 if exhibiting at both events
  • $400.00 if exhibiting at one event

Additional site locations require an additional exhibit fee unless one of the following criteria is met:  

a. Additional clinic(s) is located in the same community as primary facility OR
b. Position(s) being recruited will travel to multiple facility owned locations regularly. This travel will not exceed 50% of the practitioner’s regular schedule.

9. PAID REPRESENTATION
Facilities must be paid participants to discuss or share health care positions with attendees at KCO or in follow-up discussions. Candidate information gathered at KCO must not be shared/used for recruiting for facilities that did not pay to attend or to be represented at KCO.

 

10. ITEMS PROVIDED WITH EXHIBIT FEE

  • Food and drink for two (2) representatives
  • 3' x 6' space allotment
  • table with tablecloth (six foot)
  • facility profile in event booklet
  • event materials for two(2) representatives
  • opportunity to meet with health care students and professionals to discuss future employment

 

11. PAYMENT
The exhibit fee must be sent in at the time of application. Exhibitors will not be allowed to occupy assigned space until all monies are paid in full.  Credit cards are not accepted.

Make checks payable to:             

University of Kansas Medical Center
Rural Health Education and Services
1010 N. Kansas, Suite 3026
Wichita, KS 67214

12. REFUNDS FOR CANCELLATION
If written notice of space cancellation is received by KUMC two (2) weeks prior to event date, a refund less a $50 administrative fee, will be made.  Any cancellations less than two (2) weeks prior will not receive a refund.

13. SUBLETTING OF SPACE
Exhibitors may not assign, sublet, or in any other manner transfer the whole or any part of space assigned to them.

14. ELECTRICAL/WIFI ACCESS
Electrical outlets and/or wireless internet access can NOT be reserved or guaranteed. 

 

15. LIABILITY
The exhibitor assumes all responsibility for property damage, personal injury or death to any party by reason of exhibitor's participation in the KCO events.  The exhibitor agrees to defend, indemnify and hold the KUMC, and its subcontractors, harmless from all liability which might ensue from any cause whatsoever arising out of the exhibitor's participation in the Kansas Career Opportunities events. Exhibitors shall obey all federal, state and municipal laws and ordinances applicable to their own exhibits, and agree to abide by the policies of KUMC regarding use of facilities and conduct on the premises of both KUMC and the Hyatt Regency. Exhibitors further agree not to discriminate against any person because of race, religion, color, sex, disability, sexual orientation, national origin or ancestry or age in the admission or access to, or treatment or employment in, its programs or activities.

 

16. CANCELLATION OF CAREER FAIR
If for any reason whatsoever KUMC is prevented from holding the KCO events, KUMC shall not be held liable for any expenses incurred by the exhibitor. In that case, KUMC agrees to refund exhibitor fees previously paid to KUMC, less an administrative fee of $50.00, within eight (8) weeks of cancellation.

 

17. REFERRALS
All participants attending the KCO event will be considered a referral of KUMC Rural Health Education and Services. In our continued efforts to evaluate our success, we request exhibitors notify KUMC Rural Health Education and Services of any direct or indirect referrals that are a result of exhibiting at the Kansas Career Opportunities event. In the event a candidate is placed due to the direct or indirect referral of KUMC Rural Health Education and Services, a Media Consent Release form will be sent to the exhibitor. If an exhibitor currently has a Contingency Contract with the Kansas Recruitment Center, applicable contract fees will apply upon candidate placement.

 

18. RIGHT TO DECLINE PARTICIPATION

Rural Health Education and Services reserves the right to decline any organization participating as an exhibitor or supporter at Kansas Career Opportunities.  Exhibitors/Supporters are limited to organizations whose mission aligns with the mission and values of Rural Health Education and Services. 

 

19. INSTALLATION OF EXHIBIT

Exhibitors must set up, exhibit, and tear down displays according to the following schedule:

KCO Kansas City
Wednesday, October 7, 2015

Set up: 10:00 - 11:00 A.M.

Lunch: 11:00 A.M.

Exhibit: 11:30 A.M. to 1:30 P.M.

Tear Down: 1:30 P.M.

KCO Wichita
Tuesday, October 20, 2015

Set up: 2:30 - 3:30 P.M.

Panel: 3:00 to 4:00 P.M.

Exhibit: 4:00 A.M. to 7:30 P.M.

Tear Down: 7:30 P.M.

Last modified: Jun 16, 2015
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