Style Guide - A

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abbreviations/acronyms
When using university names, titles or any items which may be unfamiliar to the reader, spell out the name in full on first reference, followed by the abbreviation or acronym in parentheses: Women's Research Institute (WRI), Kansas Public Health Workforce and Leadership Development (WALD) Center. The abbreviation or acronym may then be used with clarity on subsequent references.

Academic degrees, certifications, honors

Use periods with M.D., Ph.D., M.A., M.B.A., B.A., B.S. and J.D. but not with RN. Lowercase degrees if spelled out: bachelor of arts, doctorate. Use an apostrophe in the short form: bachelor's degree, master's degree. Use bachelor's degree or bachelor's rather than B.A. or B.S.; master's degree or master's rather than M.A. or M.S.; doctoral degree or doctorate rather than Ph.D. or Ed.D. Preferred university style is to cite only terminal degrees. Degree abbreviations always follow the recipient's full name and are set off with commas: Jan Green, Ph.D. Avoid preceding a name with a courtesy title for an academic degree and following it with the abbreviation for the degree in the same reference.

Academic titles

Capitalize and spell out formal titles such as chancellor, chairman, etc., when they precede a name. Lowercase elsewhere. Always identify faculty members by their academic rank and department in published materials, except in listings of cited sources. If a faculty member holds several academic titles, use the one that has a direct bearing on the subject of the piece.

Alma mater

Alumna, Alumnae (female); Alumnus, Alumni (male)

Use alumni when referring to a group of men and women. Use of the term alum is discouraged.

Alumni Associations

Three separate associations exist under the KU Medical Center Alumni Association banner: University of Kansas Medical Alumni Association; University of Kansas School of Health Professions Alumni Association; University of Kansas Nurses Alumni Association. On second reference, use alumni association or association.

Alzheimer's disease

a.m., p.m.

Lowercase, with periods. Avoid the redundant 10 a.m. this morning.

Ampersand

In bodies of text, do not use. The ampersand is acceptable in headlines or tabular materials.

Last modified: Mar 28, 2014
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