Faculty Meeting Minutes: Prior to 2001

2000 Fall  •   2000 Spring  •   1999 Fall  •  1999 Spring  •   1998 Fall  •   1998 Spring



04/29/98

Members: Peggy Brown, Chair Karen Nau Marc Fey Standing Committee Chairs: Election - Judith Widen APT - Bethene Gregg Academic Affairs - Jeff Radel Research - Steve Figoni/Lori Richards Student Affairs - Lisa Stehno - Bittel Faculty Development - Tana Brown/Sally Brandt Dean's Office Rep. - Lou Loescher - Junge

The following summary of activities is submitted for the 1998 Spring SAH Faculty Meeting:

1. Fall Faculty and Staff Open Meetings.
Interim Dean Karen Miller held a series of open meetings with all the faculty and staff to gather input about the perceived strengths and weaknesses of the SAH, to determine the current status of the school and its faculty, and to gather input about what is needed in a new Dean.

2. Faculty Assembly.
The SAH Steering Committee represented SAH faculty in Faculty Assembly Governance and Administrative Issues: intellectual property rights, Chancellor's 2001 Initiative - Act as One University, proposed changes to the faculty handbook.

3. Faculty issues pending.
SAH Faculty Roster By-laws change concerning faculty voting privileges. School of Allied Health Leadership Hospital Authority Transition

4. Appointed Patricia Pohl to fill Steve Figoni's term on the Research Committee.

5. An agenda was prepared for the Spring Faculty Meeting, April 29, 1998.

Respectfully submitted,

Peggy Brown
Steering Committee Chair

School of Allied Health

1998 Spring Faculty Meeting Minutes

The Spring Faculty meeting for the School of Allied Health was held on Wednesday, 29 April 1998.

The meeting was called to order at 12:00 p.m. by Peggy Brown, Ph.D., Chairperson of the SAH Steering Committee. Executive Vice Chancellor Donald Hagen was the first to speak, congratulating the faculty for accomplishments with new and ongoing academic programs, research programs, and outreach programs conducted by the SAH over the past year. He then announced that Karen Miller, RN, Ph.D., FAAN, and Dean of the School of Nursing (SON), had agreed to assume the role of Dean of the School of Allied Health. Dr. Hagen emphasized that the identities of the SAH and SON were to remain independent and that Dr. Miller will maintain two separate titles - acting as Dean of the School of Allied Health and as Dean of the School of Nursing. Dr. Hagen was careful to point out that this appointment was not intended to suggest merging of the two schools, and that this arrangement had received the approval of the SAH Department Chairs and the SON faculty.

Dean Karen Miller spoke next, saying that her two rules for a good dean are to be 'responsible for advocating & facilitating the faculty's vision' and to 'avoid being obstructionist'. She indicated her pleasure and surprise at being asked to fill this position, and that she plans to meet with the Department Chairs to identify future directions for the SAH.

After Peggy Brown congratulated and welcomed Dean Miller on behalf of the SAH Faculty, the floor was opened for questions by faculty directed toward EVC Hagen and Dean Miller.

Several questions had to do with the Dean:

1) 'What happens if Dean Miller leaves?' EVC Hagen answered that as part of the agreement with Dean Miller, Department Chairs of the SAH and the Directors of Nursing will then work together to discuss the feasibility of this new structure, and to evaluate alternatives.

2) 'Accessibility of the Dean?' Dean Miller answered that she wishes to be accessible for direct input from all faculty, although both EVC Hagen and Dean Miller encourage the inclusion of administrators and Chairpersons as appropriate to each situation. Dean Miller indicated that electronic communication represents the most feasible means of reaching her directly.

A number of questions had to do with the transition to Public Authority:

3) 'What will be the nature of affiliation contracts for service?' EVC Hagen answered that the primary agreement will be an umbrella affiliations agreement between KU and service providers (e.g., KU & KUPI, KU & Research Institute), which must include the Hospital Authority, physicians, and the academic and clinical programs. Secondary affiliation agreements (e.g., School-based contracts with KU) will be developed on a School-by-School basis, with the SAH to be the first of these.

4) 'What does the transition mean for hospital & clinical privileges?' EVC Hagen answered that although there is a working group looking into this and related questions, there is no intent to change the existing structures. There will not be any period of time when existing privileges are suspended.

5) 'Who will be the Board Members for the Public Authority?' EVC Hagen answered that names of the nominees have been submitted, but that the fourteen members of the board have not yet been identified. The membership of the Board will be announced by July 1st. We do know that the members from KU will include Chancellor Hemenway, EVC Hagen, the CEO of the Hospital (Cumming), and the Deans of the Schools (Miller & Powell), and the Hospital Chief of Staff (Estes).

6) 'Can we get any information or feedback about real changes prior to July?' EVC Hagen answered that although some changes are planned, we can not act upon any plans until after the Board is in place. For that reason, he would like the bylaws to be ready by July, in order to be ready to move ahead when the membership of the Board is announced.

7) 'How will the transition influence teaching space in the hospital?' EVC Hagen answered that the survey conducted by the facilities offices indicates that the amount of hospital space occupied by academic programs, and the amount of teaching space occupied by clinical services from the hospital appear to be equal. There is not, at this point, an intention to alter the existing utilization of space (although this may change several years in the future).

8) 'What part will the employee survey play in guiding the transition?' EVC Hagen answered that they are still working on how to keep people informed of the process. The transition is on schedule so far, with the physical space survey completed, and agreements made between the telecommunications, grounds, and facilities divisions.

9) 'What changes in benefits might we expect as a result of the transition?' EVC Hagen answered that the intent is to maintain the existing benefits after the transition. The details of how to do that, however, remain to be worked out. Any changes which do occur related to employee benefits will be announced with plenty of lead time. No changes can be implemented prior to the first meeting of the Board on July 1st, and the anticipated date for implementation remains October 1st.

EVC Hagen briefly summarized the transition process, noting that we are in a volatile period, but stating that he remains confident of the success of the final outcome. EVC Hagen then left the meeting.

Dean Miller remained with the SAH faculty to answer a few remaining questions:

10) 'Is there any information yet available about the 1998-1999 SAH budget?' Dean Miller answered No.

11) 'Is there any information on Plaza West or other community feeders?' Dean Miller answered that the anticipated opening date for Plaza West will be 01 October 1998. She indicated that the process of organizing the Plaza West staffing has been difficult; KUPI must commit time to practice at Plaza West, and there are some difficulties inherent in time-sharing among Hospital, teaching, and Plaza West duties. The Plaza West concept was developed as a multiple service facility and a commitment to 'Allied Health' services has been made, but the specifics have not been outlined as to which services will be offered, when those services will be offered, etc. Dean Miller noted that she had observed positive movement toward a coalescing of the various service units to be offered at Plaza West during the past year.

Peggy Brown thanked the members of the Steering committee for their efforts over the past year, both the elected members and the chairs of the standing committees. Chairs of the standing committees were asked if they would like to make any comments in addition to the committee reports distributed by e-mail. There were no additional comments made.

Peggy Brown noted that the results of the SAH elections will be available after 01 May. There was an announcement that some changes to the SAH Bylaws had been proposed by the Steering committee regarding the Faculty Roster and voting privileges. The proposal concerns re-defining the voting status of part-time and hospital staff and the concern by the Steering committee that all voting faculty be very involved with and aware of issues confronting the School. Discussion of the proposal, however, was postponed until the fall SAH faculty meeting because of the potential for changes in hospital staffing resulting from the transition to Public Authority.

There followed several brief discussions. The first was a discussion of existing APT guidelines in the SAH in relation to web-based curricula. Dean Miller indicated that she felt this would become a big issue here, as well at other campuses, over the next several years and that we were at the forefront of the movement. While there is no definitive answer at this point regarding the issues, a campus-wide committee is meeting to review APT guidelines among the three Schools.

A second discussion centered upon whether or not approval by the Academic Affairs committee was required for existing courses which now also are offered through web-based technology. Jeff Radel, Chair of the SAH Academic Affairs committee, answered that the Bylaws do not require an approval by the Academic Affairs committee for material supplementing existing courseware or for an offering of an approved course through web-based or other distance education media. The development of new coursework, changes in the course content, cross-listing of courses, and changes in credit hours would require approval. The Academic Affairs committee would, however, appreciate notice of courses and materials being taught through these non-traditional means, in order to develop a view of how these technologies are utilized in our teaching programs. Dean Miller supported this view, indicating that departmental Curriculum committees and the SAH Academic Affairs committee exist to provide quality control.

The final discussion dealt with the recent conference on multidisciplinary education, and the question of whether the School was discussing shared coursework in any of the committees. This does not seem to be a current focus for any committee at present, although past members of the Shared Coursework committee indicated that some initial work along these lines had begun prior to the departure of Dean Wingate. This committee was dissolved with the change in Deans, but Dean Miller indicated that she felt it appropriate if the faculty was to consider shared coursework in future discussions.

The meeting was adjourned at 2:00 p.m.

Minutes submitted by
Jeff Radel (OTEd), with thanks for additional notes extended to Susan Jackson (H&S); 12 May 1998.

10/12/98

SAH Fall Faculty Assembly
4-5 P.M., October 12, 1998
Lied Auditorium

Minutes (submitted by Janice Harris)

Marc Fey, Chair of SAH Steering Committee conducted the meeting.

Dean Miller submitted a written Dean’s report and verbally elaborated on a few items in the report.

Reports of SAH standing committees were distributed by e-mail to faculty members on October 9. No one had any comments about the reports.

By-laws amendment discussion. (See old and updated versions)

Suggestions or comments made included

C. Enwemeka – We need more guidelines for persons who qualify for membership under "c". Even the criteria specified in the form the Chair must submit are not enough. Possibly the Dean should approve faculty qualifying under "c".

C. Enwemeka – We could leave off "b" and "c" and change "a" to include all part time faculty.

M. Carpenter – We do not need the word "teaching" or "full-time" or "part-time" in "a".

The faculty who are eligible for membership in SAH should be those affected by the decisions of SAH faculty assembly.

J. Halling – provided some history of the SAH. He suggested that we retain particular words from "c": "faculty without primary appointments in other KU Schools".

J. Halling moved that the Steering Committee rewrite the by-law in accordance with the above discussion within 6 weeks and submit the by-law on a ballot to the faculty. Mac Carpenter seconded the motion. The motion received an affirmative vote by the faculty.

Future time for SAH faculty meetings were discussed. The four P.M. time was preferred.

03/30/99

Minutes
SAH Faculty Meeting
March 30, 1999

3:30 PM Wahl Hall East Auditorium Opening – Marc Fey, Chair, SAH Steering Committee SAH Standing Committee reports:

The reports were transmitted to the faculty via email to be read prior to the meeting. No comments or questions about the reports were voiced.   New Faculty Orientation Packet – Janice Harris A project worked on by all members of SAH Steering Committee, Debra Sullivan and Moffett Ferguson. Features One document with four sections which are "stacked" for easy use. Welcome SAH Faculty Information KUMC Faculty Information Businesses and Services Cover of bright yellow card stock for ease in locating Target audience – persons offered SAH faculty positions.   State of the School – Dean Miller

Annual reports by the SAH standing committees are available on the www (look for the 'REPORTS' link associated with each committee): http://www.kumc.edu/allied/school/committees.htm

10/01/99

Elected members: Janice Harris (Chair), Jim Halling (Secretary) and Marc Fey (Past- Chair);   Members who are chairs of SAH standing committees: Dan Conyers - Faculty Development Daofen Chen - Academic Affairs Janice Loudon - Elections Joan McDowd - APT Pat Pohl Research Christita Weber - Student Affairs

The SAH Steering Committee held meetings in August and September, 1999.

Accomplishments since the SAH Spring Faculty meeting 1999 include: "Questionnaire for Faculty and Staff Review of Chairperson" was reviewed, and suggestions were made to SAH Administrative Council concerning anonymity, confidentiality and one new question. The SAH Faculty Orientation packet was finalized. The document is available by contacting Teri Cisneros.

Plans for 1999-2000 include: To inform and encourage each SAH standing committee to come into compliance with a general rule in the SAH Bylaws that has not been followed in the near past. Each committee shall "establish rules for conduct of its affairs. These rules together with the minutes and reports will be filed with the Dean." The rules for each committee will be published on the SAH website. We suggested that rules, minutes and reports be sent to Sandi Sanchez for archiving in the Dean's office. To present to the SAH Faculty two amendments to the SAH Bylaws. Creation of a new SAH standing committee, the Diversity Committee. Addition to the functions of the Academic Affairs Committee: For one member of the committee, appointed by the Dean, to serve as the Chair of a SAH Student Grievance Committee.

10/12/99

1999 Fall Faculty Meeting Minutes I.     Special Presentation

Jim Baxendale, MS, MBA, Director of the Technology Transfer & Intellectual Property Division of the KUMC Research Institute. Mr. Baxendale talked about the recent activities in his division.

II.     Report on the SAH - Dean Karen Miller

III.     SAH Bylaws Amendments Proposed by SAH Steering Committee

          Two amendments were proposed and discussed:

A. Creation of Diversity Committee. Marc Fey gave the rationale for the committee. The comments fell in two broad categories: (1) Do we have a diversity problem in the SAH? (2) Do we need a standing committee about diversity?

B. Addition to the functions of the Academic Affairs Committee: For one member of the committee, appointed by the Dean, to serve as the Chair of the Student Grievance Committee.

Jeff Radel presented the rationale for the amendment.

The SAH Steering Committee will rework the amendments according to the discussion. The voting procedures include a written ballot within 10 days. At least 25% of faculty must vote to have a valid election.

IV. Reports of Standing Committees

Reports were sent out by e-mail prior to the meeting. There was no discussion on the reports.

V. Introduction of New Faculty

New faculty were introduced and offered new faculty orientation packets. The new faculty members reported that they were not included in the broadcast e-mail announcing the SAH Faculty Meeting. Janice Harris will follow up on a procedure by which new faculty are routinely added to the SAH broadcast e-mail list.

- Minutes submitted by
    Janice Harris

04/07/2000

Elected Committee Members: Marc Fey (Past Chair), Janice Harris (Chair), Jim Halling
Members who are Chairs of Standing Committees: Daofen Chen, Dan Conyers, Janice Loudon, Joan McDowd, Pat Pohl, Christita Weber; Ex-Officio Member: Lou Loescher-Junge

Accomplishments since the SAH Fall Faculty Meeting 1999 include:

Conducted a vote of the SAH Faculty via written ballot on two amendments to the SAH Bylaws: (1) the creation of a new SAH standing committee, the Diversity Committee, and (2) the addition of a function to the Academic Affairs Committee which was that one member of the committee, appointed by the Dean, will serve as the Chair of a SAH Student Grievance Committee. Ballots were mailed to the 78 faculty members with voting privileges. Forty ballots were received of which 36 were valid. The two amendments passed.

Encouraged chairs of SAH standing committees to write policies and procedures for their standing committees in compliance with a provision in the General Rules for All Standing Committees of the SAH Bylaws. The provision is that each committee will establish rules for the conduct of its affairs and file them with the Dean. The rule has not been followed by all committees in the near past. The policies and procedures for five of the seven standing committees now exist and are on the SAH website.

Developed a set of policies and procedures to conduct the affairs of the SAH Steering Committee.

Started a list of changes needed in the SAH Bylaws. The list now includes eight suggested changes; but since they are not of an emergency nature, the list will be allowed to accumulate and will be presented to the full faculty for a vote in Fall 2000.

04/12/00

2000 Spring Faculty Meeting Minutes

I.      Welcome – Donald F. Hagen, MD, Executive Vice Chancellor

II.     Report from SAH Dean – Karen Miller, PhD

III.    Report from SAH Associate Dean for Research – John Ferraro, PhD

IV.    Introduction of New Faculty

Faculty members whose appointments started after the October 1999 SAH Faculty Meeting and who were present were introduced.

- Minutes submitted by
    Janice Harris

11/28/00

Elected members: Judith Widen (Chair), Jeff Radel (Secretary), Janice Harris (Past-Chair)

Members who are chairs of SAH standing committees: 

Susan Trouba - Faculty Development
Mary Carpenter - Academic Affairs
Patsy Whitney - Elections
Joan McDowd - APT
Debra Sullivan - Research
Perri Cagle - Student Affairs
Sandra Johnston – Diversity

The SAH Steering Committee held meetings in July, September, October, and November.

Summary of activities since SAH Spring 2000 faculty meeting:

1.  Discussion continued (from last year) on updating the SAH by-laws.

2.  Policies & Procedures for most of the standing committees are in place; those for Student Affairs and Diversity committees are pending.

3.  The SAH Faculty Orientation packet was updated and distributed to new faculty members (Baxter, Jennings, McCall, and Sharma).  The document is available by contacting Teri Cisneros. 4.  At the advice of the Elections Committee, the Steering Committee appointed Sheilia Hammonds to replace Lynn Hayes on the Diversity Committee and Wen Liu to replace Susan Trouba on the Faculty Development Committee.

Minutes submitted by
Judy Widen, Chair

12/04/00

2000 Fall Faculty Meeting Minutes

Fall reports of the Standing Committees are available on-line, at: http://www.kumc.edu/allied/school/committees.htm

The Fall meeting of the SAH Faculty was called to order at 4:04 pm on 04 December 2000 by Judy Widen (Chair; Steering Committee).

The first order of Business was to introduce Dr. Hagen, KUMC EVC, and Ed Phillips, Vice Chancellor of Administration.  They presented the Strategic Plan for future development of the KUMC campus, first providing the background for development of the plan, then discussing community involvement in the process.  The plan proposes a series of 5 construction phases over the next 11 – 25 years.  A key aspect of the plan is organization of the campus according to use and function of the buildings (e.g., clinical service, research, academics, administration, and support services).  The most immediate parts of the plan call for the construction of the Hoglund  Brain Imaging Center, and the incorporation of the new Cardiology group into the KUMC environment.  The latter action will displace the Family Practice service to the 1st floor of the Delp building, requiring relocation of the D&N department and closing of the Delp cafeteria   A brief question and answer period followed the presentation.

Dean Miller next presented the Dean’s Report and discussed several of the activities in which she has participated.  Dean Miller drew attention to Dr. Welsh’s presentation to the SAH and SON faculty on the Life Sciences Initiative, to be held on Dec 14th.  Dean Miller also reminded faculty of the SAH Holiday Luncheon, to be held on Dec 11.  A Brief question and answer session followed presentation of the report.

Judy Widen facilitated introduction of those SAH faculty hired since last Spring: Adrienne Moore Baxter (D&N), Neena Sharma (PTEd) and Stephan McCall (H&S).  Elizabeth (Libby) Jennings (NA) is another new faculty member, but was not available for an introduction.

Sandy Johnston (Chair, Diversity Committee) announced that opportunities are available for faculty to assist in community projects promoting diversity in the health professions.  The Greater Kansas City Healthcare Professions Pipeline Initiative (HPPI) arranges for volunteers to present information about professional opportunities to secondary schools and minority students.  Interested individuals should contact Sandy Johnston for further details.

The remaining portion of the faculty meeting was devoted to discussion of the proposed changes to existing SAH Bylaws.  Janice Harris facilitated the discussion, noting that there were 13 groups of changes proposed.  The majority of these changes reflect a need to update language and terminology, or to eliminate inconsistencies and typographic errors now present in the document.  The faculty present at the meeting indicated that a blanket vote on this set of changes would be acceptable.

Three substantive changes also were presented, and are summarized below:

1)       student representation on SAH committees (see Draft, page 6).  The language is vague, and needs to be made consistent with University guidelines.  Janice noted that some committees do require student members according to both the current version of this Bylaw and the proposed version.

2)       Steering Committee membership (see Draft, page 9).  Discussion centered upon the pros and cons of non-tenured faculty being elected members of the Steering Committee.  At present, the Bylaws require the Chair of the Steering Committee to be tenured, although the tenure status of the other two elected members of this Committee is not specified.  Concern has been raised that exclusion of non-tenured faculty would not serve the best interests of the School, and the revision suggests that election to the committee be allowed for individuals who are non-tenured but who have served as faculty for at least the previous five years.  During the discussion, concern also was expressed that a non-tenured Chair of the Steering committee may perceive they are at some risk for negative consequences for raising unpopular issues, even if backed by faculty support.  Dr. Ferraro suggested that one solution might be a more flexible approach to who serves as Chair of this committee at any given time, coupled with appropriate phrasing to indicate that at least one elected member of the Steering Committee be tenured.  These concerns will be explored further prior to developing the ballot.

3)       Steering Committee and Grievance procedures (see Draft, page 9). Current wording of this Bylaw appears to be in conflict with the functions of other SAH or University committees.  This revision addresses the situation by reflecting the mechanism actually employed.  Rather than having the Steering Committee serve as a Grievance committee for faculty grievances, the revision proposes to have the Steering Committee make recommendations to the Dean regarding membership of the Grievance committee if requested to do so by the Dean.  Dr. Dunn asked that grievance procedures developed last Spring at the request of the Dean be reviewed to eliminate redundancies or conflicts with this proposed revision.

4)       Faculty Student Affairs functions (see Draft, page 11).  These revisions have been suggested to reflect the actual functioning of the Committee and to eliminate redundancy with the functions of other committees.  One aspect is the suggestion that the Student Affairs coordinator from the Dean’s office be made a member of the Committee.  A second aspect is that the duties of the Committee will be to help the Student Affairs Coordinator plan and conduct a) student activities of interest to healthcare professionals (see current function #1), and b) other SAH functions such as the Fall Orientation meeting and the Spring recognition ceremony (see current function #7).  The proposal eliminates current functions #2, 3, 4 and 5, while function #6 will remain unchanged.

Discussion of these proposals was interspersed throughout the presentation, and more discussion followed.  The steering committee will be meeting later in the week to develop a ballot, and will take these discussion points under consideration during that process.

Judy Widen adjourned the meeting at 5:11 pm.

Minutes submitted 05 December 2000

Jeff Radel, SAH Steering Committee Secretary

Accepted 07 December 2000