Graduation and ETD Information


Graduation Checklist for KUMC Graduate Students
This checklist is a helpful resource for the student's final semester.

Application for Degree (AFD), Transcripts and Diploma
Graduating students must file an AFD according to the deadlines established by the Office of the Registrar. Transcripts and diplomas are issued by the Office of the Registrar.

Commencement and Doctoral Hooding Ceremony
Graduating students are eligible to participate in Commencement held annually in May on the Lawrence campus. Doctoral candidates (PhD, AuD, DNP, DPT, OTD) are eligible to participate in the Doctoral Hooding Ceremony held annually in May on the Lawrence campus.

Doctoral Completion Survey
All PhD candidates must complete the Doctoral Completion Survey (DCS) the semester they graduate. Please use the DCS link to access the survey. The DCS is comprised of questions from the Survey of Earned Doctorates (SED) and from the American Association of Universities Data Exchange (AAUDE). The SED is a federal agency survey conducted by a consortium of federal agencies to track the productivity and quality of graduate and professional training in the United States. The AAUDE membership is comprised of AAU institutions that participate in the exchange of data/information to support decision-making at their institution.

Graduate Studies Calendar

This calendar indicates the Office of Graduate Studies deadlines for exams, defenses and submission of materials related to graduation.

Fall 2013 through Summer 2014
Fall 2014 through Summer 2015

University Academic Calendar
The Academic Calendar is maintained by the Office of the Registrar and indicates several deadlines including deadlines for enrollment, add/drop, fee payments and Application for Degree.

GTA/GRA May Enroll in Fewer than Normal Hours Semester Graduates
A GTA/GRA may reduce enrollment hours the semester they graduate under certain circumstances upon submission of the GTA/GRA Request to Enroll in Fewer than Normal Hours request form and if approval is granted.

Electronic Thesis and Dissertation - (ETD)

ETD Process
This link contains information about the electronic thesis and dissertation process.

Formatting Directions
Be sure the PDF of thesis or dissertation is formatted using the current Thesis Formatting Instructions for master's student or Dissertation Formatting Instructions for PhD students.

Copyright Resources
The University maintains a website page with information about copyright and fair use of copyrighted materials.

This link contains detailed information regarding the required electronic submission to UMI of thesis or dissertation.

Binding Options
This link contains recommendations regarding binders to use for personal or departmental copies of dissertatons and theses.

ETD Release Form
Signed form is required so an electronic version of thesis or dissertation can be included in KU ScholarWorks.  Completed form is submitted to the Office of Graduate Studies. An embargo to delay the release of the thesis or dissertation may be requested on the ETD Release Form.

KU ScholarWorks
KU ScholarWorks is a digital repository for student theses and dissertations and scholarly work created by the faculty and staff of the University of Kansas. KU ScholarWorks makes important research available to a wider audience and helps assure its long-term preservation. For more information about KU ScholarWorks, contact them at

Last modified: Jul 23, 2014