The University of Kansas Medical Center requires a subpoena, search warrant or other court order for any information released to governmental agencies, including law enforcement agencies.
Governmental responses to the terrorist events of September 11, 2001, and the passage of new legislation are increasingly important for University faculty and staff. Several legislative changes have occurred in light of those events, the most important of which is the USA Patriot Act (Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act).
Under the Patriot Act, educational institutions are affected in several ways, including:
If contacted by a governmental agent by phone or in person:
Service of Subpoena, Search Warrant or Court Order
If you are the first point of contact with an investigative agent who is delivering a subpoena, search warrant or other court order:
If you are contacted by a representative from a governmental organization conducting an investigation involving a KUMC student:
If you are contacted by a representative from a governmental organization that is conducting an investigation involving KUMC computing and networking resources:
Authorization for Law Enforcement Investigation of Computer Trespass
If you suspect a "computer trespasser":
Any member of the KUMC online community who knows or believes the KUMC system or systems have been compromised by a computer trespasser, should first report this to the Associate Vice Chancellor for Information Resources & Chief Information Officer. This administrator will then decide whether to contact law enforcement. [Changes under the Patriot Act allow a system owner or operator to authorize law enforcement intercept of electronic communications of computer trespassers (Title II, section 217).] The Associate Vice Chancellor for Information Resources has the authority to grant such authorization.
If you believe that you have accessed information during the normal course of business about an emergency involving immediate danger of death or serious physical injury, contact the KUMC Public Safety Office immediately. Then report that contact and underlying information immediately to the Vice Chancellor for Administration.
Computer System Owner Ė The University of Kansas Medical Center
Computer System Operator Ė Associate Vice Chancellor for Information Resources
Governmental Agency -- any local, state or federal governmental unit that has authority to investigate an alleged violation of law. Examples include: Kansas City, Kansas Police Department, Kansas Department of Health & Environment, Federal Bureau of Investigation, Immigration and Naturalization Service.
Internet Service Provider - KUMC Security Administrator
School or Department Supervisors - dean, director, or department chair
Student directory information may be released unless a student has specifically requested that it not be released, and the KUMC Registrar will know whether a student has chosen not to release directory information. Student directory information includes name, address, phone number, electronic mail address, and date of birth.
Records available through the Kansas Open Records Act.
Kansas Open Records Act, http://www.kumc.edu/Pulse/policy/KSOpenRecordsAct.html
Family Educational Rights Privacy Act, 20 USC1232g
KUMC Public Safety Office (Police Department)
911 or 588.5030
KUMC Legal Counsel
KU General Counsel Office Ė Lawrence Campus
Vice Chancellor for Administration
Associate Vice Chancellor for Information Resources & Chief
KUMC Security Administrator
Custodian of Public Records
Effective Date: June 20, 2003